Understanding Fire Risk Assessments: A Guide for Landlords and Property Managers

If you’re a landlord, business owner, or responsible for a non-domestic property, you have a legal duty under fire safety regulations to ensure your premises has a suitable and sufficient fire risk assessment.

But what does a fire risk assessment include? And how can you make sure you’re getting the right service from a qualified professional? Let’s break it down.

What is a Fire Risk Assessment?

A fire risk assessment is a systematic evaluation of your property to identify potential fire hazards and assess the risks they pose. This assessment is crucial for ensuring the safety of everyone who uses your property.

Why is a Fire Risk Assessment Important?

Conducting a fire risk assessment is not just a legal requirement; it’s a vital step in protecting lives and property. It helps you identify weaknesses in your fire safety measures and implement necessary improvements.

A Fire Risk Assessment Will Include:

A professional fire risk assessment follows a clear process. The main steps of a fire risk assessment are:

1. Identifying Fire Hazards: Your assessor will look for anything that could start a fire and cause it to spread — such as flammable materials, faulty electrics, or equipment that generates heat.

   
   

2. Identifying People at Risk: This stage considers who may be at risk if a fire occurs and where they are located in the building. For example, employees, residents, visitors, or anyone with mobility challenges.

   
   

3. Evaluating the Risks and Taking Action: Hazards and risks are then evaluated. The assessor will determine whether your current safety measures are sufficient or whether improvements are required — and who will be responsible for implementing them.

   
   

4. Planning & Recording: The findings are documented, and an action plan is created. This includes procedures for what to do in a fire emergency.

   
   

5. Reviewing & Updating: A fire risk assessment is not a one-time exercise. It should be reviewed regularly and updated when there are changes in staff, layout, equipment, or processes.

   
   

What Does a Fire Risk Assessment Cover?

In practice, a fire risk assessment should take into account:

• Fire prevention measures

• Fire detection and warning systems

• Firefighting equipment available (e.g. extinguishers)

• Evacuation routes and fire exits

• The condition and function of fire doors

• Drills and emergency procedures

  
  

Fire Prevention Measures

Fire prevention is the first line of defence against fire hazards. This includes maintaining equipment, ensuring proper storage of flammable materials, and implementing safety protocols.

Fire Detection and Warning Systems

Effective fire detection systems can alert occupants to danger. This includes smoke detectors, alarms, and other warning systems that must be regularly tested and maintained.

Firefighting Equipment

Having the right firefighting equipment, such as extinguishers, is essential. Your assessment should evaluate whether you have the appropriate types and quantities for your premises.

Evacuation Routes and Fire Exits

Clear evacuation routes and accessible fire exits are crucial for safety. Your assessment should ensure these routes are well-marked and free from obstructions.

Condition of Fire Doors

Fire doors play a vital role in containing fires. The assessment should check their condition and functionality to ensure they can effectively prevent the spread of fire.

Drills and Emergency Procedures

Regular fire drills and clearly defined emergency procedures are essential for preparedness. Your assessment should review how often these drills are conducted and their effectiveness.

How to Make Sure You’re Getting the Right Service

Not all assessors are equally qualified. To ensure you receive a thorough and compliant service, look for a professional who:

• Is a member of a recognised professional body such as the Institution of Fire Engineers (IFE), Institute of Fire Safety Managers (IFSM), or the Fire Risk Assessment Certification Scheme (FRACS).

• Has up-to-date knowledge of fire safety regulation, building systems, and risk evaluation.

• Holds relevant fire safety qualifications and formal training.

• Appears on a trusted register of competent fire risk assessors.

  
  

You can always request evidence of your assessor’s qualifications, memberships, or registration to confirm they are competent.

The Importance of Regular Reviews

A fire risk assessment is not a one-off task. Regular reviews are essential to adapt to changes in your property or operations. This ensures that your fire safety measures remain effective and compliant with current regulations.

When Should You Review Your Fire Risk Assessment?

You should review your fire risk assessment:

• After any significant changes to your property, such as renovations or new equipment.

• When there are changes in staff or occupancy levels.

• Following any fire incidents or near misses.

• At least annually, to ensure ongoing compliance.

  
  

Book Your Fire Risk Assessment

A proper fire risk assessment helps you stay compliant with the law while protecting the people who use your property. Our qualified assessors provide clear, practical advice and actionable reports so you can be confident your building meets the latest fire safety requirements.

Get in touch today via our contact form, email, or phone — and we’ll be happy to arrange your fire risk assessment.

By prioritising fire safety, you not only comply with legal obligations but also create a safer environment for everyone. Remember, safety is not just a requirement; it’s a responsibility.